As part of this consumerization and growing trend- Bring Your Own Device (BYOD) encourages employees of the company to work on the device they choose – accessing corporate email, retrieving office text documents, and much more in the workspace itself. All of them have evolved to thrust the workforce through the consumerization of Information Technology. Also, it is not a sudden thing that we see today. Still, a few years back only did we all start to have our work emails and organizational information on our mobile phones and personal devices, leading to a new start in the BYOD space.
Many people in their daily lives now use smartphones and tablets. This has also led the companies such as Facebook, Google, IBM, and Cisco to allow their employees to bring their own devices in the workplace. This can upsurge in efficiency and cost savings to the company. The idea was rejected initially because of security concerns, but more and more companies are now looking forward to integrating BYOD policies in their offices.
The following studies show the percentage of companies that allow using the mentioned technology in the workspace. We can also deduce from the following survey that corporations, mainly with high infrastructure and capital, can ‘tolerate’ personal devices or support BYOD at work.
There are now quite a few triggers for going further to opt BYOD in the workplace:
The growing generation and millennials supposedly expect it as it ensures convenience.
The increase in the need for the workers to become more productive and efficient
The following graph shows an over-the-top shift in personal devices for business use and, therefore, increased access to business data by workers whether the organization dynamically permits it or inertly tolerates it.
Most people are using mobile devices, computers, or cloud services at work, whether employers want them to or not. The Harvard Business Review survey of 300 companies in 2013 and 2014 showed that over 50% of employees brought mobile phones to work, while only 35% of companies permitted it and the rest 20% did not allow but endured. The survey states that in addition to allowing personal devices, the highly executing companies also shared collaboration and social networking as they found that these enhanced performances.
While BYOD can significantly benefit the organization, it can certainly pose some risks and issues which should be addressed accordingly.
Though employees' ability to work at any time from anywhere and on any device can deliver profits to the business, it also brings significant risks. Companies must organize security measures to avoid the information from ending up in the wrong hands.
A potential issue in the privacy.
Might be a threat to security as both personal and organizational data would be accessible.
The potential loss of data
The need to ensure that all organizational data is recovered with the access withdrawn when the employee leaves from work.
Loss or theft of the device can result in a devastating loss of personal and organizational data, which might not have been backed up anywhere.
Employers might pressure the IT department to provide access to corporate data, and IT departments would no longer control end-user tools as before.
Wastage of working and rest hours.
There would be the usage of social media for personal use during working hours.
The cost to the company might be reduced in hardware procurement.
Enabling collaboration and mobile working would encourage innovation hence increasing productivity.
Improved employee satisfaction as they will be having access to the data by their own devices
A single device will be taken up for running multiple functions and applications.
How to permit BYOD and develop a clear strategy to take up the risks and challenges?
While developing a BYOD strategy, you should be able to address the following:
There must be a practice for reporting incidents in the workspace.
Device ownership – developing an agreement for employees to sign, stating the possession of device and device management standards should be applied.
Securing the data – apply tools to ensure the security of corporate data.
Separating the personal data from the organization's data on the device to avoid duplication.
IT Support must be increased for a variety of devices and operating systems that need support.
Communication – developing proper communication and maintaining staff in the BYOD policy to follow procedure and maintaining awareness in security.
We are monitoring the cost of the data plan for organizational use.
Permitting BYOD safely is a foremost task, but the biggest challenge is the subsequent issue over legal ownership of data. Before implying any BYOD strategy in the workplace, one should make data ownership very clear where employees can access only the non-sensitive systems and data to avoid conflicts in the future.
Impending BYOD Transformation by Cognylitic
Digital transformation is a global propensity to shift from physical operating models and add value to deliver it digitally. Businesses need to clutch to the adaptation to stay on pace with the growing market. Therefore, Cognilytic adheres to a comprehensive alteration approach towards selling such know-hows at the workplace. We don’t separate customer experience from employee experience or partner experience, but rather consider them the end-to-end experience mechanism components. To successfully license it, we help businesses modernize legacy systems, leverage the cloud-centric infrastructure’s full potential, and utilize data science expertise to build a better data-driven organization.
Following are the transformation strategies we exercise at Cognylitic to help digital transformation:
Aim to set the transformation path from physical to digital to provide solutions to companies that need BYOD solutions for their employees.
Outline the road map of change and determine technology enablers
Modernize legacy software
Reshape the operating model or the value delivery
Lastly, Optimize it!